Invoices typed in for you, and checked.
Supplier invoices, receipts and forms arrive by email or land in a folder, and someone types them into a spreadsheet or the accounting software. We set up an automation that reads them, pulls out the figures and files them, and sends anything it is unsure about to a person instead of guessing.
What you get
Documents picked up
Invoices, receipts or forms collected from an email inbox or a shared folder, as they arrive.
The figures extracted
Supplier, invoice number, dates, amounts before and after tax, and tax lines read from each document.
Into your tools
Written to Google Sheets, Excel, or your accounting tool where it has an API, such as QuickBooks Online or Xero.
A person checks the doubtful ones
Anything the system is unsure about, or that does not add up, goes to a review list for a person to confirm before it is filed.
Error alerts
An alert by email or chat when a document cannot be read or a step fails, so nothing is lost without anyone noticing.
Documentation
A short guide to how the flow works, how to review a flagged document, and what to do when something changes.
What we found in testing
We tested AI extraction on real invoices and receipts before offering this. Here is what we found, and how the setup accounts for it.
- On clear, well-laid-out documents, extraction is reliable.
- It is not perfect. Blurry scans, handwriting and unusual layouts cause mistakes, so a human check step is always built in.
- Totals are recalculated by the automation from the extracted lines, rather than trusted as the AI read them. A total that does not match is flagged.
How it works
- Step 1
Sample documents
You send a handful of real documents of the kind you receive, and tell us where the data should end up.
- Step 2
Build and test
We set up the flow and run your samples through it, checking each field against the document.
- Step 3
Review step
We agree with you what counts as uncertain, and who receives the documents to check.
- Step 4
Live
The flow runs on new documents, with alerts and the guide handed over. About 5 days in total.
What it costs
From
$450
A fixed price for one flow: one source, such as an inbox or a folder, one kind of document, and one destination. More sources, document types or destinations are quoted separately.
See all pricesBilled to you directly
- The AI provider's usage, billed per document, usually a small amount for a small business's volume. Or, for a private model, the server it runs on.
- The automation platform's subscription, if the flow runs on a paid one such as Make, or the server if it runs on n8n in your name.
- Your accounting tool, Google Workspace or Microsoft 365 subscription.
What is not included
- Bookkeeping, or checking that the entries are correct for tax purposes
- A guarantee that every field is read correctly: that is what the review step is for
- Connecting to an accounting tool that has no API
- Processing a backlog of old documents, which is quoted by volume
Who this is for
- Accountants and bookkeepers who type supplier invoices for several clients
- Small businesses that receive more supplier invoices and receipts than anyone has time to enter
- Teams that collect the same form again and again and copy it into a spreadsheet
Questions, answered
Where do the documents go? Our clients' data is confidential.
Two options. The AI can run as a private model on a server in your name, so documents never leave it. Or it can use an AI provider whose terms say it does not keep the data. We explain the trade-off for your case before you choose.
How accurate is it?
Reliable on clear documents, not perfect on poor scans, handwriting or unusual layouts. That is why the review step exists, and why totals are recalculated rather than taken from the AI. We test on your own sample documents before going live, so you see how it does on what you actually receive.
Does it work with Arabic or French invoices?
Yes for French and English. Arabic depends on the documents and the model, so we test on your samples before committing.
What if a supplier changes the layout of its invoices?
The AI reads documents by meaning rather than by fixed position, so small changes usually do not matter. If one starts failing, it shows up in the review list and the alerts.
Related services
Automation
When the job is moving data between tools rather than reading documents.
Private AI workspace
A small AI model on your own server, so documents do not leave it.
AI integration
When AI has to do more inside your systems than read documents.
Spending hours typing invoices in?
Send us a few sample documents and tell us where the figures should go. We will tell you how well they can be read before you commit.